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Smart City ELV Building Systems

Smart Project Management System to facilitate coordination for data collection

Problem Statement

One of the major Smart City development Project had a challenging requirement to collaborate effectively between multiple site contractors and then get all their relevant component’s I/O details into a central system.

This development project had around 110 buildings in different sites. Each of this building had multiple ELV systems like CCTV, Access Control, Fire Alarms etc. from different brands and types. Moreover, there were many contractors working in every building, and the coordination between them was crucial to ensure right set of input / output data is provided for the central system to Go-live efficiently.

Pain area was that the whole thing was unorganized and there was huge lack of communication between the contractors. Management was doing daily meetings to organize the synchronization but there were lots of efforts required to have an appropriate alignment. They were using manual excel sheets to follow-up, track and monitor the progress over the data fed in the central system. Later, the project milestones started getting missed out which made the situation highly complex for the client to manage stakeholder’s expectations and overall deadlines.

Requirements:

  • Centralized cloud based SAAS platform
  • Intuitive and user-friendly interface for easy adoption.
  • Transparency of the work between all parties.
  • Customization based on the unique requirements of the business.
  • Improvement in the collaboration of the site contractors.

Solution:

They started working with our team to discuss their pain areas and explain all the requirements which were clearly documented with several sessions to understand and optimize the work process first. Based on the requirements understanding, the team then customized and created a proof of concept based on our QPunch application. The POC was presented and fine tuned to perfectly match the business process which would effectively manage the data correction process and collaboration between the contractors.

Finally, their entire team got onboarded and a significant portion of the company and contractors were using QPunch to collaborate and track their progress and data inputs. All communications and follow-ups started commencing inside the platform seamlessly. They maintained data collection and data rollout on the digital boards enabled by QPunch. This way they were able to have the history and all data communication in one place. Management was able to track easily overall progress on data collection, correction, go live and these updates were accessed anytime and anywhere.

Solution Customization to fit the requirements

From the feedbacks, the system was further configured for additional tables, user friendly interface to ensure all business requirements were successfully implemented. We organized all the client projects in a simple manner with configurable dashboards. There are around 110 buildings. We have divided it into different phases. Each phase has their set of buildings.

There are many contractors working in each building, and they had to coordinate with each other’s work. They collected the input / output data and punched the data in the QPunch. We have maintained a data collection table. So, this table can be used to provide reports. The contractors collect the data first then they review the data, then there will be a correction based on the review. Once the correction is done there will be asset generation and asset mapping for each device. So, we developed an interface which helps to keep punching the data and collaborate with the central system and fetch the data which are in correction and review.

We brought different phases in an easy drop-down menu where users can switch between the phases and work on different set of data smoothly. If we select a particular phase, it will have the collection and roll out of each building as a different project in the dashboard.

The above image is a screenshot of the one of the project’s phases. In this, RO2 is one of the buildings. Its collection and roll out is maintained as different data sets to further organize and ensure we are monitoring the right set of data. Similarly, they have different buildings and their collections and roll outs are maintained separately.

This is a digital board view of RO2 Collection project. They have a fixed number of tasks in each lane. Each task is a security system such as CCTV, SIS, GBS etc. Each security system task is repeated in every swim lane. These lanes in the Kanban board shows what status of the data collection, review and verification we are currently in.

For example, GBS is present in all swim lanes such as Data Collection, Data Review, Data Correction, Asset IDs Generation, Asset IDs Mapping to update the data in different stages.

Each task maintains a table inside it for the data collection.  For the 1st pass of data collection contractors visits the site. They go to the site multiple times and keep collecting the asset data. We customized this table mainly for them to do this collection process and correction process effectively.

Our system was generating live management reports that showed the accumulated view of overall data collection and how many points are there and what is the progress at present and what is the percentage of progress.

Management had the capability to easily search a particular building name and it shows the report of a specific building. In this we searched for the building RO2. It shows all the tasks, and their details present in the RO2 collection and RO2 roll out.

This is another phase called Site Wide. It had data sets to populate and completion for all the building external system which are common all over the full site such as car parking, Automatic waste collection system etc.

Conclusion 

With the entire team now using the QPunch tool, all communication happens inside the platform. QPunch has eliminated the challenges associated with being a globally distributed team with everyone having one central place to get work done.

We have completely simplified the entire traditional workflow with one click automation. It has allowed teams to operate at the highest efficiency, also reduced the time spent on the follow-ups.

Talk to our experts today! [email protected]

Jira – Project Tracking

PARTNER SERVICES TO SCALE WITH JIRA Software

For many teams, Jira Software is a mission-critical tool to plan, track, release, and report on their work. With Jira Software Premium, you can rest easy knowing that Jira Software will scale with high performance, support, and unlimited storage for your organization.


Automate your work at scale 

Set and forget automation rules across as many projects as you like. Save time and scale your work confidently with a couple clicks.

Unlimited storage

Unlimited storage removes limits, letting your team upload attachments and files of any size while collaborating worry-free.

99.9% uptime SLA

Around the clock 99.9% uptime SLA, financially backed with service level credits so you never have to worry about downtime.

Ship faster with Advanced Roadmaps

Automate at scale and build smarter plans across multiple teams and projects that account for team capacity and dependencies.

USERS

  • Software developers
  • QA and testing
  • Project managers
  • Program managers
  • Product designer
  • Product owners
  • Scrum masters

USE CASES

  • Agile teams
  • Bug tracking
  • Project management
  • Product management
  • Process management
  • Task management
  • Software development
  • Requirements & test case management


End-to-end help for Atlassian Cloud solutions let our team of experts help  you launch your successful cloud initiative so you can quickly realize the benefits of cloud technology to  grow and stay competitive.

  • Consulting for cloud
  • Migration services for cloud
  • Integrating cloud with your current system

Jira for requirements & test case management

An increasing number of teams today are developing more iteratively, and Jira Software is the central hub for the coding, collaboration, and release stages. For test management, Jira integrates with a variety of add-ons so the QA’s testing slides seamlessly into the software development cycle. Teams can test effectively and iteratively. QA teams use Jira issues, customized screens, fields, and workflows to manage manual and automated tests.

  • How to do requirements management with Jira in conjunction with other tools?
  • Explore the Atlassian Marketplace to see all the vendors that provide test management capabilities within Jira.

Jira for agile teams

For teams who practice agile methodologies, Jira Software provides scrum and kanban boards out-of-the-box. Boards are task management hubs, where tasks are mapped to customizable workflows. Boards provide transparency across teamwork and visibility into the status of every work item. Time tracking capabilities and real-time performance reports (burn-up/down charts, sprint reports, velocity charts) enable teams to closely monitor their productivity over time.

Jira Software supports any agile methodology for software development.

  • Issue tracking
  • Customizable workflows
  • Estimation & work logging
  • Progress reporting
  • Scrum boards

  • Kanban boards
  • Project-level permissions
  • Project backlogs
  • Email notifications
  • Roadmaps

Jira for software development teams

Jira Software provides planning and roadmap tools so teams can manage stakeholders, budgets, and feature requirements from day one. Jira integrates with a variety of CI/CD tools to facilitate transparency throughout the software development life cycle. When it’s ready to deploy, live production code status information is surfaced in the Jira issue. Integrated feature flagging tools allow teams to roll out new features gradually and safely.

The DevOps template is designed for high-performing teams to save time and reduce errors by managing work from a variety of tools in one centralized place. Learn more

  • Release planning
  • Sprint planning
  • CI/CD integrations
  • Issue management

  • Project Backlog
  • Jira Service Management integration
  • Feature flagging
  • Developer tool integrations

Jira Software for DevOps teams

DevOps is a set of practices that works to automate and integrate the processes between software development and IT teams, so they can build, test, and release software faster and more reliably. For teams practicing DevOps, Jira Software is the backbone of Atlassian’s open, integrated toolchain known as Open DevOps. Jira Software integrates with first- and third-party tools throughout the DevOps lifecycle, including code and version control tools like Bitbucket, GitHub, and Gitlab, documentation and knowledge management tools like Confluence, and monitoring and operating tools like Opsgenie. Jira Software also integrates with tools across a variety of categories to help DevOps teams ship better software, faster, with a focus on best practices including:

  • Automation
  • Testing
  • Security

  • Observability
  • Feature Flagging
  • Continuous Delivery and Deployment

Jira for project management teams

Jira Software can be configured to fit any type of project. Teams can start with a project template or create their own custom workflow. Jira issues, also known as tasks, track each piece of work that needs to pass through the workflow steps to completion. Customizable permissions enable admins to determine who can see and perform which actions. With all project information in place, reports can be generated to track progress, productivity, and ensure nothing slips.

  • Issue / Task management
  • Roadmaps
  • Report & Analytics
  • Integrated mobile app

  • Project backlogs
  • Project & issue customization
  • Granular user permissions
  • Workflow customization

Jira for task management

Create tasks for yourself and members of your team to work on, complete with its details, due dates, and reminders. Utilize subtasks to breakdown larger items of work. Allow others to watch the task to track its progress and be notified when it’s completed. Create sub-tasks within the parent task to break down the unit of work into digestible pieces for various members of the team. View all tasks on the board to easily visualize each’s status.

  • Email notifications
  • Issue hierarchy
  • Subtasks
  • Task change log / history

  • Custom fields
  • Task linking / relationships
  • Project linking

Jira for bug tracking

Bugs are just a name for to-do’s stemming from problems within the software a team is building. It is important for teams to view all the tasks and bugs in the backlog so they can prioritize big picture goals. Jira’s powerful workflow engine ensures that bugs are automatically assigned and prioritized once they are captured. Teams can then track a bug through to completion.

  • Product / Issue backlog
  • Customizable workflows
  • Email notifications

  • Task / bug linking
  • Project level configuration
  • Project rules


JIRA in a Nutshell demo video

USE CASES



PROJECT COLLABORATION

Collaborate openly & efficiently without meetings or emails.



KNOWLEDGE MANAGEMENT

Create a single source of truth for accessible information.



SOCIAL, MODERN INTRANET

Connect your team in one place, with blogs, how-to articles, etc.



PROJECT MANAGEMENT FOR TECH

Keep teams aligned & track project status from start to end.



PROJECT COLLABORATION

Collaborate openly & efficiently without meetings or emails.



REMOTE WORK

Lead remote teams and collaborate effectively from any device.



IT

Organize IT documentation & share strategies.



MARKETING & SALES

Improve messaging, target new customers, and sell more products.



STARTUPS

Get started on projects, develop business plans, & scale.



SMALL BUSINESS

Get insights, boost productivity, & move your business forward.



ENTERPRISE

Collaborate effectively, share knowledge, and manage data.


Banking Case Study

Digital Transformation of Management Operations in Banking Industry


Ministry and Government Implementation Study

Atlassian Product Implementation in Government Entity Case Study


Stock Exchange Industry Case Study

Team workload optimization for a client in Stock Exchange industry

Trello – Visual Project Management

From startups to Fortune 500 companies, Trello is the visual way for teams to collaborate on any project


Information at a glance

See the big picture, or dive into the details, all on one Trello board.

Everyone knows the status of tasks as cards move across lists to Done.

Organize the essential info from all your apps with Power-Ups.

Seamless collaboration

Infinitely flexible setup means Trello works the way you do.

Get out of email and communicate where the work is getting done.

Never miss a deadline with easy-to-set due dates and calendar views.


USE CASES



PROJECT COLLABORATION

Collaborate openly & efficiently without meetings or emails.



KNOWLEDGE MANAGEMENT

Create a single source of truth for accessible information.



SOCIAL, MODERN INTRANET

Connect your team in one place, with blogs, how-to articles, etc.



PROJECT MANAGEMENT FOR TECH

Keep teams aligned & track project status from start to end.



PROJECT COLLABORATION

Collaborate openly & efficiently without meetings or emails.



REMOTE WORK

Lead remote teams and collaborate effectively from any device.



IT

Organize IT documentation & share strategies.



MARKETING & SALES

Improve messaging, target new customers, and sell more products.



STARTUPS

Get started on projects, develop business plans, & scale.



SMALL BUSINESS

Get insights, boost productivity, & move your business forward.



ENTERPRISE

Collaborate effectively, share knowledge, and manage data.


Banking Case Study

Digital Transformation of Management Operations in Banking Industry


Ministry and Government Implementation Study

Atlassian Product Implementation in Government Entity Case Study


Stock Exchange Industry Case Study

Team workload optimization for a client in Stock Exchange industry

Confluence – Knowledge Management

Accomplish more
together

Confluence is your remote-friendly 
team workspace where knowledge  
and collaboration meet.

Why Confluence?

Break down
team silos

An open, connected structure allows information to flow freely among everyone at the organization.

Turn conversations
into action

Built for lasting knowledge so you never lose great ideas or context in a transient notification or chat.

Organize everything
in one place

From quarterly planning docs to new hire blogs, everything lives on Confluence.

Build a culture
of open teamwork

With social features, employees at every level have a voice to contribute, share, and receive feedback.

Confluence

Jira Software is part of a family of products designed to help teams of all types manage work. Originally, Jira was designed as a bug and issue tracker. But today, Jira has evolved into a powerful work management tool for all kinds of use cases, from requirements and test case management to agile software development.

Create a source of truth

Save time by harnessing your teams’ collective knowledge into easy-to-find answers for everyone.

Move work forward

From actionable meeting notes to inspiring project plans, kickstart team participation with a flexible workspace.

Inspire conversation

Encourage all teams – from marketing to engineering – to share announcements, strengthen company culture, and get instant feedback.

USE CASES



PROJECT COLLABORATION

Collaborate openly & efficiently without meetings or emails.



KNOWLEDGE MANAGEMENT

Create a single source of truth for accessible information.



SOCIAL, MODERN INTRANET

Connect your team in one place, with blogs, how-to articles, etc.



PROJECT MANAGEMENT FOR TECH

Keep teams aligned & track project status from start to end.



PROJECT COLLABORATION

Collaborate openly & efficiently without meetings or emails.



REMOTE WORK

Lead remote teams and collaborate effectively from any device.



IT

Organize IT documentation & share strategies.



MARKETING & SALES

Improve messaging, target new customers, and sell more products.



STARTUPS

Get started on projects, develop business plans, & scale.



SMALL BUSINESS

Get insights, boost productivity, & move your business forward.



ENTERPRISE

Collaborate effectively, share knowledge, and manage data.


Banking Case Study

Digital Transformation of Management Operations in Banking Industry


Ministry and Government Implementation Study

Atlassian Product Implementation in Government Entity Case Study


Stock Exchange Industry Case Study

Team workload optimization for a client in Stock Exchange industry